It goes with out saying but things are much easier for you as a coach if you stay organized. I know you are a baseball coach now and all you want to do is show off your ability to teach fundamentals to your players.
Slow down, there will be plenty of time for that.
I applaud your enthusiasm; however I hope you realize there is more to being a head coach than just coaching especially at the youth level. You will most likely find yourself handling a variety of tasks before, during and after practice and if you are not careful the entire process will become such a job that you will not want to ever set foot on a baseball field again as a coach. It doesn’t have to be that way and becoming organized is a way to deal with the reality of coaching youth sports. I challenge you to become very good at organization and delegation from the start of your coaching experience. Over the years I have not found too many coaches that are successful at any level unless they are very organized and learn how to delegate tasks to others.
Key Organizing Points
- Learn as much as you can ahead of the start of the season. Tap your league as a resource for learning the fundamentals of the game.
- Know the rules.
- Once you get a list of your players from the league create a roster listing the names, ages, addresses, email addresses and contact numbers for each.
- Hold a preseason parents meeting and outline your expectations.
- Create a binder folder and keep this information with you. I suggest you put it in your car and have it with you throughout the day. There will come a time when you need to refer to it.
- Create an email list for use throughout the season.
- Create a practice schedule and pass out to everyone. I also us an online application called. This application is available for the iPhone, iPad and online via their website. My parents have always enjoyed having access to it. You can tell them to access it for all practice and game schedules which will keep you from having to send out a ton of reminders. Just update the schedule and tell them to check it each week. It works very well.
- Create your game line-ups ahead of time and provide to all your coaches.
- Recruit a mom or dad to help with organizing and managing the dug out during games. This is an absolute must have at the younger age groups or you will have complete chaos going on in the dugout.
- Develop a practice plan for every practice you conduct. Your plan should outline the fundamentals that will be covered and the time allocated to it. Spell out who is going to be helping you with the drills etc.
- At the younger age groups get your parents out on the field and delegate tasks to them during practice. They will be your life line with the younger age groups and you must learn to delegate to them. You will usually be surprised at how willing parents are to help but just need you to ask them. Their kids will love having them participate so it’s a win-win situation for everyone.